The Safety Evaluation Forum (hereinafter referred to as "we", "our", or "the Forum") has established the following Privacy Policy (hereinafter referred to as "this Policy") regarding the handling of personal information of our members and non-members who participate in our activities.

Article 1 (Personal Information)

In this Policy, "personal information" refers to information as defined under the Act on the Protection of Personal Information of Japan, and means information relating to a living individual that can identify a specific individual, such as name, date of birth, place of employment, address, phone number, email address, and other similar information.

Article 2 (Acquisition and Purpose of Use of Personal Information)

We collect personal information from our members and non-members who participate in our activities through our website (hereinafter referred to as "this Website") when they register an account or use our services. All data is collected securely using TLS/SSL protocols and stored safely on our web server. We use the collected personal information for the following purposes:

• Contact via email or other means from the Forum
• Calculation and billing of membership fees, honoraria, and payment of transportation expenses
• Creation of a membership directory
• Communication necessary for the operation of the Forum, including board meetings and committee activities
• Provision of services aligned with our objectives
• Other purposes for which we provide prior notice and obtain consent

Article 3 (Management of Personal Information)

We take appropriate measures to manage personal information to prevent unauthorized access, leakage, loss, destruction, or alteration. However, we are not responsible for any personal information that members choose to disclose on their own websites or any information that is already publicly available.

Article 4 (Provision of Personal Information to Third Parties)

We do not provide personal information to third parties without your consent, except in the following cases:

1. When using payment services provided by our partner (Stripe, Inc.)
2. When required by law
3. When it is necessary to protect human life, body, or property, and it is difficult to obtain your consent
4. When particularly necessary to improve public health or promote the sound development of children, and it is difficult to obtain your consent
5. When cooperating with national or local government authorities or their agents to carry out legally prescribed duties, and obtaining your consent may hinder the performance of such duties

Article 5 (Disclosure of Personal Information)

If you request disclosure of your personal information, we will respond promptly after confirming your identity. However, we may withhold all or part of the information in the following cases, and we will notify you without delay if we decide not to disclose the information:

1. When disclosure may harm your rights or interests or those of a third party
2. When disclosure may significantly hinder the proper conduct of our operations
3. When disclosure would violate applicable laws or regulations
4. Notwithstanding the above, we generally do not disclose information that is not personal information, such as historical or analytical data

Article 6 (Correction and Deletion of Personal Information)

If you believe that your personal information held by us is incorrect, you may request correction, addition, or deletion (hereinafter referred to as "Correction, etc."). If we determine that such action is necessary, we will promptly make the Correction, etc., and notify you without delay. If we decide not to make any changes, we will also notify you without delay.

Article 7 (Suspension of Use of Personal Information)

If you request suspension of use or deletion (hereinafter referred to as "Suspension of Use, etc.") of your personal information for any of the following reasons, we will promptly investigate the matter:

1. Your personal information is being used beyond its intended purpose
2. Your personal information was obtained through improper means
3. We no longer need to use your personal information
4. Your rights or interests may be infringed upon

If we determine that your request is valid, we will promptly carry out the Suspension of Use, etc., and notify you of our decision without delay.

Article 8 (Notification and Reporting in the Event of a Breach)

If there is a breach involving personal information, we will notify you and report the incident to the Personal Information Protection Commission in accordance with applicable laws and regulations.

Article 9 (Handling of this Website)

Your use of this Website is at your own risk. We are not responsible for any damages arising from the use of information obtained from this Website or from other websites linked to this Website. Additionally, we are not involved in the collection of your personal information by any other websites.

Use of Cookies

Some content on this Website and our services use cookies to collect information. Cookies are stored on your computer when you visit our site, but they do not contain any personally identifiable information.
You can disable cookies through your browser settings; however, please note that disabling cookies may affect the functionality of some features on this Website.

Article 10 (Changes to this Privacy Policy)

This Policy may be updated without prior notice due to changes in laws or for other reasons. The updated Policy will take effect once posted on our website. However, if we change the purpose of use of collected personal information beyond what is reasonably related to the original purpose, we will obtain your consent before applying the new purpose.

Article 11 (Contact)

If you have any requests regarding Articles 5, 6, or 7, or any inquiries about this Policy, please contact us at the address below:

Safety Evaluation Forum Secretariat
8-1 Akashi-cho, Chuo-ku, Tokyo
St. Luke's Tower, 28th Floor
c/o Shin Nippon Biomedical Laboratories, Ltd.
104-0044, Japan